How To Get A PID
EPA · SPA · Temps · Tar Heel Temps · Retirees · Visiting Scholars
EPA PIDs are created when the departmental HR Facilitator does the new hire process in EPA Web for new or returning EPA staff; this includes faculty, EPA non-faculty, Adjunct Faculty, EPA non salary positions, and EPA students. To find out who your HR Facilitator is, refer to the HR Facilitators List for a complete listing.
When the PID is created or reactivated, there is a delay before this information is disseminated across campus. The other databases authorize services such as receiving a One Card and obtaining an ONYEN. The PID will not be validated for ONYEN creation for up to 5 days after entry into EPA Web.
If the EPA staff member needs an active PID sooner, the completed EPA Web printout with a request for ONYEN activation can be faxed to the EPA Records Coordinator at 962-8658.
See also the EPA FAQ's.
When an SPA applicant accepts an offer from a Human Resources Recruiter the HR Recruiter creates a PID for the new employee. This should allow an ONYEN to be created the following day. The newly assigned PID can be found in the HRIS system by an HR Facilitator. The UNC One Card Office can look this up in the PID database. Alternatively, if the individual had a previous affiliation with the University their existing PID will be reactivated upon accepting the position. This will reactivate their PID and in turn their ONYEN.
When a department hires an employee in a temporary or a contractual capacity the employee may need to have a PID created or reactivated. The process is dependant on whether or not the individual will be paid through the UNC Payroll department. In either case, the department will need to document the types of services needed by their temporary employee.
If the temporary will be paid by the UNC Payroll office, the PID will be created/reactivated by the HR Facilitator through the hiring process.
If the individual is a contractor, paid through an agency other than the UNC Payroll system, refer to the Other Affiliates Information.
When a department arranges to bring in a temporary employee through Tar Heel Temps and this employee needs an ONYEN (email account) in order to perform their job duties, the temporary employee should complete the appropriate form, provided by Tar Heel Temps, requesting this authorization. The Director of Tar Heel Temps will sign the form and the HR Facilitator for Tar Heel Temps will then arrange to have a PID created. As with the EPA PID creation process, the day after the PID is created, the Tar Heel Temp should be able to create an ONYEN and then set up an Email account.
Problems or Questions?
Check our Frequently Asked Questions page, if you still can't find the answer, contact the PID Office at 919-962-9561 or by email at pid@unc.edu.